SECTION 1 - NAME
The name of the Society is Enderby & District Curling Club.
SECTION 2 - PURPOSE
The Purposes of the Society are: a) To organize, foster and promote the sport of curling and other activities with ice or winter sports. b) To promote and assist in every honorable way the raising of funds for the purpose of carrying out the objects of the Club and participate for the raising of funds for the purpose of a club building, equipment and accessories. c) To engage in the ethical standards of sports and to foster mutual welfare and relations among the members.
SECTION 3 - OPERATION LOCATION
The operations of the Society are to be chiefly carried on in the City of Enderby and district, Province of British Columbia. This clause shall be unalterable.
SECTION 4 - DISSOLUTION AND LIQUIDATION
In the event of the dissolution and liquidation of the society none of its property or funds shall inure to the benefit of any member or individual but shall be transferred and paid over to a recognized charitable organization in the City and District of Enderby and the North Okanagan Regional District. This clause shall be unalterable.
SECTION 5 - BOARD OF DIRECTORS REMUNERATION
No member of the board of directors shall benefit or receive remuneration for services rendered to the curling club or the Society. This clause shall be unalterable.
SECTION 6 - MEMBERSHIP
1. Any person of good character may apply to the directors for membership in the Society and shall become a member if accepted by the directors.
2. The privileges and rights of a member shall be as follows: a) All members shall have the right to be present and participate in the discussion at any meeting of the Society. b) All members, while present on the premises of the Society, be bound by the rules of conduct made by the Board of Directors.
3. Annual Curling Dues shall be the sum set by the Board of Directors, and if no amount has been set in any year, it shall be the same amount payable during the previous year.
4. Annual Curling Dues shall be paid on or before the 31st of October in each year.
5. A member shall not be entitled to any privileges of the Society or rights therein unless in good standing; no member whose annual dues are in arrears shall be in good standing.
SECTION 7 - WITHDRAWL AND EXPLUSION OF MEMBERS
6. If at any meeting any dispute shall arise whether a Member present at the meeting is eligible or not, the question shall be decided by the Board of Directors of the meeting, whose ruling shall be final.
7. A Member may withdraw from the Society by a written notice to the Secretary, provided all dues of such member are paid to the date of withdrawal.
8. A Member failing to pay dues shall, after the last day upon which such dues are payable, cease to be a Member of the Society and shall be reinstated only upon payment of all dues in arrears and upon his application for reinstatement being accepted by the Board of Directors.
9. Any Member shall be suspended or expelled by a 75% majority of the Members present at the Annual General Meeting or a Special General Meeting, for any willful infraction of the By-laws of the Society or the Rules of Conduct made by the Board of Directors, or for any conduct which may be deemed injurious or hostile to the interests of the Society. No Member may be suspended or expelled unless written charges are filed with the Secretary and a copy thereof mailed or delivered to such Member at least ten (10) days before Meeting at which charges are to be heard and such Member may as he so desires, appear at such meeting to answer such charges.
10. Membership shall be terminated by death, and by a Member being found lunatic or being of unsound mind, and any Member whose membership shall be terminated, whether by death, resignation, failure to pay dues, expulsion or otherwise shall forfeit all interest in dues and any property belonging to the Society and they shall have no claim for damages for or on account of termination of membership or otherwise.
SECTION 8 - MEETINGS
Amended at Annual General Meeting Apr 27, 2008
11. Annual General Meeting of the society shall be held at Enderby in the month of April in each and every year. Notice in writing shall be sent to Members fourteen (14) days in advance of the meeting.
12. The Board of Directors shall hold regular meetings at such frequency as they may decide upon from time to time.
13. Any Member of the Board of Directors may, whenever they think fit, convene a Special General Meeting and Notice shall be sent to Members fourteen (14) days in advance of the meeting.
14. No business shall be transacted at any General Meeting unless a quorum of Members is present at the time when the meeting proceeds to business and twenty (20) Members shall constitute a quorum, unless the membership consists of less than forty (40) Members, in which case one-half the total membership shall constitute a quorum.
15. No business shall be transacted at any meeting of the Board of Directors unless a quorum of Members of the Council is present at the time when the meeting proceeds to business and six (6) Members of the Executive Council shall constitute a quorum.
16. At any General Meeting a resolution put to a vote of the meeting shall be decided on a show of hands, unless a poll is demanded, a declaration by the Chairman that a resolution has, on a show of hands, been carried unanimously or by a particular majority, or lost, and an entry to that effect in the books of proceedings of the Society shall be conclusive evidence of that fact without further proof of the number or proportion of the votes recorded in favor of or against the resolution.
17. If a poll is duly demanded, it shall be taken in such manner as the Chairman of the meeting directs; provided that is the majority of the Members present at the meeting so will, it shall be by a secret ballot; the result of the poll shall be deemed to be a resolution of the meeting at which the poll is demanded.
18. Every member in good standing who attends a General Meeting in person shall be entitled to vote at that meeting. a) Each Member is entitled to one (1) vote b) Voting by a show of hands c) Voting by “Proxy” is not permitted
SECTION 9 - OFFICERS
19. The Officers and Directors of the Society until the first Annual General Meeting thereof shall be the following: a) President b) Vice-President c) Secretary d) Treasurer e) Director f) Director g) Director h) Director i) Director And these nine (9) people are hereby appointed the first Board of Directors. 20. There shall be nine (9) on the Board of Directors.
Amended at Special General Meeting Feb 12, 2007
a) President b) Vice-President c) Secretary d) Treasurer e) Director f) Director g) Director h) Director i) Director Board of Directors shall determine these positions. Members of the Board of Directors are elected for two (2) year terms.
21. Election of Directors shall be voted upon in the same manner as that set out in the Bylaws Sixteen (16) and Seventeen (17). Nominations may be said in writing and filed with the Secretary of the Society prior to the meeting or may be made from the floor of the meeting. In either event, the endorsement of two (2) duly qualified members shall be necessary to complete a nomination.
22. No Member shall be eligible for election unless they are present at the meeting, or the Members present are of the opinion that his or her absence is unavoidable and should be waived.
23. A retiring Officer or Director shall be eligible for re-election.
- An office shall be vacated if the officer or Director: a) By notice in writing resigns his office; b) Becomes bankrupt; c) Is found lunatic or becomes of unsound mind; d) Ceases to be a Member of Society; e) Refuses to act as a Director; f) If requested to resign by a 75% majority of the members present at a General Meeting;
25. The Officers of the Society shall be a President, Vice-President and a Secretary Treasurer, and they with the Directors shall form the Board of Directors.
26. The President shall be the chief executive officer of the Society and the ex-officio member of all committees.
27. The Vice-President shall in the absence of the President perform the duties pertaining to the office.
28. The Secretary shall keep a record of the minutes of every meeting of the Society and the Board of Directors. He or she shall keep a correct list of all the Members showing their names, addresses and telephone numbers. The Treasurer shall keep all the accounts of the Society. He or she shall endorse all accounts passed by the Board of Directors and shall be an ex-officio member of all committees. He or she shall send out notices of all meetings, attend to all correspondence and perform all such duties as may be prescribed by the Board of Directors and as ordinarily pertain to this office. He or she shall receive all funds belonging to the Society and shall deposit them same in some chartered Bank, or Credit Union, approved by the Board of Directors and shall pay out the same only on accounts passed by the Board of Directors. He shall draw, make, accept, endorse, discount, execute, and issue cheques, promissory notes, bills of exchange and other negotiable instruments, but all such instruments shall bear the signature of two (2)
Directors of the Society. He shall keep a complete and accurate account of all monies received showing the amount thereof, the time when and from whom and on what account received, and also of all disbursements by him or her paid. The books, accounts and vouchers of the Treasurer and all monies remaining on hand shall at all times be subject to inspection and examination by auditors or the Society or by any member of the Board of Directors. At each Annual General Meeting, he shall present a written report of all receipts and disbursements during the preceding year, and the auditor’s report, shall file such reports, together with vouchers for all disbursements with the Board of Directors. The Board of Directors may appoint one of the other members of the Board of Directors to perform the duties of the Secretary or Treasurer during his absence or inability to act.
29. The Official Seal of the Society shall be in the custody of the Treasurer. He shall not be affixed to any document or paper except by the authority of the Board of Directors and shall be affixed only in the presence of two Officers of the Society, as they shall sign their names to such documents or paper as witnesses.
30. The President shall have the power to appoint a Member of the Board of Directors to take the place of and perform the duties of an Officer or Director whom is absent or unable to attend.
SECTION 10 - AUDIT OF ACCOUNTS
31. The first Auditors of the Society may be appointed by the Board of Directors and shall hold office until the first Annual General Meeting. Therefore, the Auditors of the Society shall be appointed by the Members at the Annual General Meeting and shall hold office until the following Annual General Meeting. The Board of Directors shall fix the remuneration of the Auditors of the Society and the Board of Directors may fill any casual vacancy in the office of the Auditor. The auditors may not necessarily be chartered accountants.
SECTION 11 - BORROWING
32. The Board of Directors may borrow or raise money to cover the current expenses of the Society with express authority of the Members of the Society.
33. Any resolution authorizing the creation of a charge or encumbrance against the assets of the Society, shall not be deemed to have been carried or passed unless it has received the favorable vote of 75% of the Members present and voting at the meeting; and notice of intention to propose such a resolution shall be given to the Members at least fourteen (14) days before the date of the meeting.
SECTION 12 - AMENDMENT OF BY-LAWS
34. The objects and the by-laws of the Society may be amended only by the favorable vote of 75% of such Members as are present and entitled to vote at a General Meeting of which notice, specifying the intention to propose such as an amendment, shall have been given to the Members of the Society at least fourteen (14) days before the date of the meeting.
SECTION 13 - MISCELLANEOUS
- A “Special Resolution” shall mean a resolution passed by a majority of 75% of such members entitled to vote as are present in person at a General Meeting of which notice
specifying the intention to propose the resolution or special resolution has been duly given.
36. Any dispute arising out of the affairs of the Society between any Member thereof or between a Member, or any person aggrieved who has for not more than six (6) months ceased to be a Member, or any person claiming through such member or a person aggrieved or claiming under the By-laws, and the Society or a Director or Officer thereof, shall be decided by Arbitration which shall be under the Arbitration Act, and the Referenced as to the three (3) Arbitrators, one to be chosen by each party of the dispute and the third to be appointed by such two arbitrators.
37. The Directors shall from time to time determine when and to what extent and to what times and places and under what conditions or regulations the accounts and books of the Society shall be open to the inspection of members or acting directors, and non member (not being a director) shall have any right of inspecting any account or book or document of the Society except as conferred by law or authorization by the directors or by resolutions of the members, whether previous notice has been given or not.
Dated at Enderby, British Columbia, this 11th day of September 1999.